The Administrative Assistant will provide comprehensive administrative and clerical support to ensure the efficient operation of the office. This role is responsible for managing day-to-day office activities, coordinating communications, maintaining records, and assisting team members to facilitate smooth workflow and contribute to the overall productivity of the organization.

Job Responsibilities

• Provide general administrative support to management and team members, including scheduling meetings, managing calendars, and coordinating appointments.
• Prepare, review, and format correspondence, reports, presentations, and other business documents.
• Manage incoming and outgoing communications, including phone calls, emails, and mail distribution.
• Maintain and organize physical and electronic filing systems, ensuring accurate documentation and records management.
• Coordinate travel arrangements, logistics, and accommodation for staff as required.
• Assist in procurement and inventory management of office supplies and equipment.
• Handle data entry, database management, and report generation as assigned.
• Liaise with internal departments and external stakeholders to facilitate effective communication and coordination.
• Support onboarding processes for new employees, including preparing orientation materials and assisting with documentation.
• Ensure compliance with company policies, procedures, and confidentiality standards at all times.
• Perform other administrative duties as assigned by the supervisor.

Qualifications

• Education: Bachelor’s degree in Business Administration, Management, or a related field.
• Experience: Minimum of 5 years of proven experience in an administrative support role, preferably in a corporate, industrial, or similar onsite environment.
• Skills & Competencies:
  • Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
  • Strong organizational and time-management skills with the ability to multitask and prioritize.
  • Excellent verbal and written communication skills in English; proficiency in Arabic is an advantage.
  • High attention to detail and accuracy in work.
  • Ability to work independently and collaboratively within a team.
  • Professional demeanor and strong interpersonal skills.
  • Familiarity with office management procedures and basic accounting principles is a plus.