AUIB is seeking a dynamic and experienced Administrative Assistant to drive its mission of ensuring efficient office operations and provide support to the Dean, faculty, and staff. In this pivotal role, the Administrative Assistant] will Administrative Support, Communication, Record Management, and Academic support, and event coordination. If you’re an innovative leader with a passion for maintaining smooth day-to-day operations in an academic environment This role is for you. Whether you’re actively seeking a new challenge or passively considering your next step, AUIB offers an exciting opportunity to make a lasting impact.

Key Responsibilities

1.    Areas of Accountabilities: Manage daily office operations for the College of Business.
– Schedule and coordinate meetings, appointments, and events for the Dean and faculty.
2.    Administrative Support: – Maintain office supplies and equipment.
– Draft, format, and distribute internal communications, reports, and memos.
– Serve as a point of contact for inquiries from students, faculty, and external visitors.
3. Communication
– Maintain effective communication with other departments and college offices.
4. Record Management    – Organize and maintain digital and physical files, records, and databases.
– Assist in collecting and preparing documentation for reports and audits.
5. Academic Support    – Assist faculty with class scheduling, course documentation, and exam coordination.
– Support students with academic forms, referrals, and general inquiries.
6. Event Coordination    – Support planning and execution of college events, guest lectures, and student activities.

Ideal Candidate Profile

•    Excellent verbal and written communication skills
•    Strong organizational and time-management abilities
•    Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint)
•    Attention to detail and problem-solving skills
•    Ability to work independently and as part of a team

Education and Experience

•    Bachelor’s degree in Business Administration, Office Management, or a related field is required.
(An equivalent combination of education and relevant experience may be considered.)
•     Experience:
At least 2 years of relevant administrative or office experience, preferably in an academic or professional office environment.
•    Familiarity with academic environments and student-centered service is preferred

Application Requirements:

To be considered for any role at the American University of Iraq—Baghdad (AUIB), applicants are required to submit the following documents:

• Cover letter: Detail how your skills and experience align with the specific requirements of the position you are applying for.
• Resume/Curriculum Vitae: Provide an up-to-date resume or CV.
• Identification: A valid national ID or passport is required for the application process.

Please note that applications missing any of these components will not be considered.

Candidates Shortlisted for an Interview:

If you are shortlisted for an interview, you will need to provide additional documentation:

• Educational transcripts and certifications must be translated into English.
• References: Provide contact details for three references who have either worked with you or supervised your work.