Al Hadeel Al Hasan Law Firm is hiring

Job description

We’re looking for a driven and organized HR & Administrative Assistant to become a key part of our growing team. If you’re ready to kick-start your career in a fast-paced, professional legal environment, this is your opportunity!

You’ll play a vital role in keeping our operations running smoothly, from managing documents and supporting HR activities to handling day-to-day office coordination.

We want someone who’s:

Detail-focused

Reliable and resourceful

Ready to take initiative and grow

Key Responsibilities:

1. Document & Record Management

• Manage inbox and outbox correspondence, ensuring proper filing (both hard and soft copies).
• Digitize and scan official documents for secure archiving and internal circulation.
• Update and maintain the firm’s document archive system, ensuring ease of retrieval and confidentiality.
• Organize, label, and file client contracts, case files, HR records, and internal memos.
• Document and prepare minutes of meetings (MoM) in a timely and accurate manner, and circulate them to relevant stakeholders.

2. Office Administration & Support

• Maintain and coordinate schedules and calendars for partners and key personnel.
• Track and follow up on appointments, meetings, and internal deadlines.
• Handle office supply purchases, inventory checks, and vendor coordination.
• Oversee meeting room setup, hospitality arrangements, and logistics for internal or client meetings.
• Greet and assist visitors and ensure a professional front-office experience.

3. HR Support Functions

• Assist in recruitment coordination (posting vacancies, scheduling interviews, communicating with candidates).
• Prepare and maintain employee files and documentation (contracts, attendance, leaves).
• Assist in onboarding new staff, including preparing welcome kits, system access, and HR orientations.
• Support in tracking employee timesheets, leave balances, and HR forms.
• Ensure confidentiality in handling employee data and internal policies.

4. Internal Communication & Coordination

• Serve as a liaison between departments for smooth workflow and information sharing.
• Follow up with staff on outstanding administrative and HR requests.
• Prepare and circulate internal communications, memos, and updates when required.
• Assist in organizing firm events, staff training, and workshops.

Qualifications & Requirements:

• Bachelor’s degree in Human Resources, Business Administration, or a related field.
• 1–2 years of relevant experience in administrative or HR support roles.
• Excellent command of Microsoft Office Suite (Word, PowerPoint, Outlook).
• Strong verbal and written communication skills in Arabic and English are required
• Ability to prioritize tasks, meet deadlines, and maintain accuracy under pressure.
• High level of discretion, especially in handling sensitive HR or client information.
• Professional appearance and attitude, with a strong sense of accountability.

What We Offer:

• Dynamic work environment within a leading law firm.
• Exposure to both legal and corporate administrative functions.
• Opportunities for skill development and career progression.
• A collaborative, respectful, and high-performing team culture.

Interested candidates can submit their CV to:

manager@hhp-law.com

Subject line: HR & Admin Assistant

Emails without the correct subject line will not be considered.