The Procurement Specialist is responsible for executing day-to-day procurement activities for HQ and projects, ensuring timely, cost-effective, and compliant purchasing of materials, equipment, and services in line with Basrah Mas Company policies and project requirements.

This role focuses on execution, coordination, and follow-up.

Key Responsibilities

Procurement Operations

• Execute procurement activities for HQ and project-related requirements (materials, equipment, and services).
• Receive and review Purchase Requisitions (PRs) from Engineering, Projects, and Admin teams.
• Prepare RFQs, collect quotations, and conduct commercial comparisons.
• Support vendor selection in coordination with the Procurement Manager and technical stakeholders.
• Prepare Purchase Orders (POs) in accordance with the approved approval matrix and procedures.

Vendor & Supplier Coordination

• Maintain and update the approved vendor and supplier database.
• Communicate with local and international vendors regarding pricing, availability, and delivery terms.
• Follow up with suppliers on order status, delivery schedules, and required documentation.
• Coordinate with vendors on invoicing, delivery notes, and compliance documents.

Logistics & Delivery Follow-Up

• Coordinate with vendors, site teams, and logistics providers to ensure timely delivery to HQ or project sites.
• Track shipments, deliveries, and outstanding items.
• Support customs clearance documentation where required, in coordination with logistics and finance teams.

Commercial & Documentation Control

• Maintain complete procurement records, including RFQs, quotations, PO files, delivery notes, and invoices.
• Ensure procurement documentation is complete, accurate, auditable, and properly filed.
• Support cost tracking by providing procurement data to Finance and Project Controls when required.

Internal Coordination

Work closely with:

• Engineering for technical clarifications and specifications
• Project Controls for cost and budget alignment
• Finance for invoice verification and payment follow-up
• Site teams for delivery confirmation and material receipt
• Promptly escalate any delays, risks, or discrepancies to the Procurement Manager.

Compliance & Ethics

• Conduct all procurement activities in compliance with Basrah Mas Company policies, approved procedures, and applicable Iraqi laws.
• Follow the approved delegation of authority, approval matrix, and documentation requirements at all times.
• Ensure transparency and fairness in vendor sourcing and selection.
• Maintain confidentiality of all commercial and contractual information.
• Report any non-compliance or unethical practices to the Procurement Manager and support audit requirements.

Qualifications & Experience

Education

• Bachelor’s degree in Business Administration, Supply Chain, Engineering, or a related field.

Experience

• Minimum 3 years of procurement experience.
• Experience in Oil & Gas, EPC, industrial, or project-based environments is strongly preferred.
• Exposure to both HQ and project procurement is an advantage.

Technical Skills

• Strong understanding of procurement workflows (PR, RFQ, PO, delivery, invoicing).
• Ability to prepare commercial comparison sheets.
• Familiarity with local and international sourcing.
• Experience working with ERP systems or structured procurement tracking tools.
• Strong MS Excel and MS Office skills.

Language Skills

English: Good written and spoken.

Arabic: Required.

Personal Attributes

• Organized, detail-oriented, and able to manage multiple requests simultaneously.
• Strong follow-up mindset and accountability.
• Professional communication skills with vendors and internal stakeholders.
• High level of integrity and ethical awareness.
• Comfortable working in a fast-moving, project-driven environment.